A sexual harassment complaint letter example outlines how to report unwanted behavior in a clear and formal way. This letter includes specific details, such as the date of the incident, the location, and the names of those involved. It states what happened and explains why it is inappropriate. The letter aims to seek help from the recipient, often a supervisor or human resources personnel. It may ask for an investigation or for the behavior to stop. Using this format helps the writer communicate their concerns effectively and encourages a prompt response.

Sample Sexual Harassment Complaint Letters

Unwanted Advances from a Colleague

Dear [HR Manager’s Name],

I am writing to formally report an instance of sexual harassment that I have experienced at work. Over the past few weeks, I have received several unwanted advances from my colleague, [Colleague’s Name], which have made me extremely uncomfortable.

These incidents include:

• Frequent unsolicited compliments regarding my appearance.
• Inappropriate comments about my personal life.
• Unwelcome invitations to social outings outside of work.

I believe that these actions create a hostile work environment and I respectfully request your assistance in addressing this matter.

Thank you for your attention to this serious issue.

Sincerely,
[Your Name]

Inappropriate Jokes by a Supervisor

Dear [HR Manager’s Name],

I am writing to report an ongoing issue of sexual harassment that I have been facing from my supervisor, [Supervisor’s Name]. On multiple occasions, [he/she/they] has made jokes and comments that are not only inappropriate but also have sexual undertones.

The specific incidents include:

• Comments made during team meetings that involve sexual humor.
• Remarks about my clothing and how it affects my professionalism.
• Inappropriate teasing that has made me feel uncomfortable in the workplace.

I hope for your support in addressing this unwanted behavior to ensure a safe working environment for all employees.

Thank you for looking into this issue.

Best regards,
[Your Name]

Inappropriate Touching by a Co-worker

Dear [HR Manager’s Name],

I am writing to bring to your attention a serious situation involving inappropriate behavior that I have experienced from my co-worker, [Co-worker’s Name]. On several occasions, [he/she/they] has engaged in unwanted physical contact, which has made me feel unsafe and uncomfortable.

These incidents include:

• Unwanted hugs and back slaps that were not welcomed.
• Standing too closely when discussing work matters, invading my personal space.
• Touching my arm or shoulder without consent during conversations.

I am requesting your help in resolving this matter swiftly to maintain a respectful workplace environment.

Thank you for your understanding.

Warm regards,
[Your Name]

Sexual Comments Made via Email

Dear [HR Manager’s Name],

I am writing to formally report sexual harassment that I have experienced from [Colleague’s Name] through electronic communication. I received several emails containing explicit comments and innuendos that are completely inappropriate in a professional setting.

The contents of the emails included:

• Comments about my appearance and sexual orientation.
• Suggestions of inappropriate relationships between colleagues.
• Explicit jokes that crossed professional boundaries.

I take these matters very seriously, and I hope for your prompt action to address this behavior.

Thank you for your attention to this issue.

Sincerely,
[Your Name]

Retaliation After Reporting Harassment

Dear [HR Manager’s Name],

I am writing to report an alarming situation following my recent complaint about sexual harassment from [Harasser’s Name]. Since I brought my concerns to your attention, I have experienced what I believe to be retaliation.

The retaliatory actions include:

• Changes in my work assignments without explanation.
• Negative remarks about my performance from colleagues and management.
• Social ostracism from my team after my complaint was made known.

I feel that these actions are meant to intimidate me and silence my concerns. I respectfully request your immediate intervention to address these repercussions and ensure my safety and comfort at work.

Thank you very much for your help.

Best,
[Your Name]

Best Structure for a Sexual Harassment Complaint Letter Example

Writing a sexual harassment complaint letter can be a daunting task, but knowing the structure can make it a lot easier. To help you organize your thoughts and ensure that you include all the necessary details, let’s break it down step by step.

1. Header of the Letter

Start with a clear header. This part lets the recipient know who you are, where you work, and provides your contact information. Here’s what to include:

• Your Name
• Your Address
• Your Email
• Your Phone Number
• Date
• Management’s Name or HR Representative’s Name
• Company Name
• Company Address

2. Subject Line

A brief subject line summarizes the purpose of your letter. Keep it straightforward, like:

Subject: Sexual Harassment Complaint

3. Greeting

A simple salutation will do. You might say:

Dear [Manager’s/HR’s Name],

4. Introduction

In this section, introduce yourself and get straight to the point. Mention your job title, department, and how long you’ve been with the company. A simple introduction might look like this:

“I am [Your Name], a [Your Job Title] in the [Department] for the past [X] years.”

Then, clearly state that you are writing to report a case of sexual harassment. Be clear but calm.

5. Details of the Incident

This is where you’ll provide specifics. Use bullet points or numbered lists to make it clear and easy to follow. Include:

• The date and time of the incident(s)
• The location where it occurred
• The name(s) of the person(s) involved
• A detailed description of what happened
• Any witnesses (include names if possible)

6. Impact on You

Explain how the harassment has affected you personally or professionally. This could include:

• Emotional distress
• Impact on work performance
• Changes in workplace relationships

7. Previous Reporting (If Applicable)

If you’ve reported this issue before, briefly mention it here. Use a table for clarity:

Date of Previous Report	Person You Reported To	Summary of Their Response
[Date]	[Name]	[Summary]
[Date]	[Name]	[Summary]

8. Request for Action

Clearly state what actions you would like the company to take in response to your complaint. This could include investigations, mediation, or any other specific requests.

9. Closing Statement

Wrap things up by expressing your hope for a fair resolution. Something like:

“I appreciate your attention to this serious matter and look forward to your prompt action.”

10. Signature

Finish with a polite closing, such as “Sincerely,” followed by your signature, and if it’s a physical letter, your typed name.

This structured approach will help ensure your letter is clear, professional, and gets the attention it deserves. Remember, the goal is to communicate effectively while addressing a serious issue. Good luck!

What Should Be Included in a Sexual Harassment Complaint Letter?

A sexual harassment complaint letter should start with the sender’s contact information. It should include the full name, address, phone number, and email. Next, it must provide the date of writing. The letter should address the recipient directly. This person might be a supervisor, HR manager, or designated officer.

In the opening paragraph, state the purpose of the letter clearly. Explain that you are reporting a sexual harassment incident. In the following paragraphs, describe the incident in detail. Include the date, time, location, and names of any witnesses. Clarify what actions or comments made you feel uncomfortable.

It is vital to express how the incident affected you. Share your feelings and any impact on your work. Mention any attempts you made to address the behavior if applicable. Conclude by requesting a specific action. This might be an investigation or a meeting to discuss the matter. End with a polite closing and your signature.

How Can I Maintain Confidentiality in a Sexual Harassment Complaint Letter?

Maintaining confidentiality in a sexual harassment complaint letter is crucial. Start by clearly marking the letter as confidential. Use a statement at the top to indicate that this letter contains sensitive information.

Limit the recipients of the letter to those directly involved in the investigation. Send the letter through secure channels. Use company email if appropriate and avoid discussing details with other employees.

In the letter, avoid including identifying details of other individuals. Use general terms when referring to actions or events. This includes not naming other employees or witnesses unless necessary.

Reiterate your concern for privacy within the letter. Stress the importance of discretion as the reader handles your complaint. End with a request for confidentiality in future discussions related to your complaint.

What Tone Should Be Used in a Sexual Harassment Complaint Letter?

The tone of a sexual harassment complaint letter should be professional and assertive. Start with a direct and clear statement of purpose. Avoid using emotional language or overly dramatic phrases. Instead, focus on factual descriptions of events.

Keep the language respectful, even when discussing distressing topics. Use “I” statements to communicate your experiences. For example, say “I felt uncomfortable” instead of making accusatory statements.

Be concise and specific in detailing the incident. Avoid vague language or generalizations. Use short sentences that present clear information.

Conclude the letter with a call for action. State what you seek from the recipient, like a formal investigation or follow-up meeting. This maintains a professional tone while asserting your rights.

Thanks for hanging out with us and diving into the topic of sexual harassment complaint letters. We hope you found the examples and insights helpful and can navigate this tricky situation with a bit more confidence. Remember, speaking out is important, and you’re not alone in this. If you ever need more tips or just want to chat, don’t hesitate to come back and visit us again! Take care, and see you next time!